Office Manager Houston

Hatenboer-Water Americas is looking at an extended period of growth and, as a result, day-to-day tasks and responsibilities for this role will be diverse and fluid, with all HWAM personnel performing many duties. The successful office manager is an energetic professional who feels comfortable wearing multiple hats and is experienced in handling a wide range of administrative duties, executive support tasks, sales and marketing efforts, sometimes with little or no supervision. He/she is well organized, flexible, and enjoys the logistical challenges of supporting a multicultural team. Our office manager will work closely with overseas colleagues toward the continued growth of Hatenboer-Water’s Americas sales business.

Office Manager responsibilities

  • Organize office operations and logistics procedures
  • Sales support for Trade and Project sales by processing incoming requests and quotations.
  • Processing purchase orders and preparing shipping documents.
  • Assisting with new inventory and yearly inventory audits
  • Entering and updating the CRM / ERP system (Exact Synergy & Exact Globe)
  • Manage relationships with vendors, service providers, and landlord, ensuring all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers, and office lease
  • Provide general support to local and overseas visitors
  • Responsible for managing office services by ensuring office operations and procedures are organized,
    correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved
  • Determine current sales and inventory trends and provide a review to management
  • Remain updated on professional knowledge by attending workshops, and reviewing industry publications
  • Participate actively in the planning and execution of company events
  • Manage internal staff relations and maintain a safe, secure, and pleasant work environment

Office Manager qualifications   

  • Proven administrative, office management, (inside) sales and logistics skills
  • Knowledge of office management responsibilities, systems, accounting, data management practices and procedures
  • Knowledge of business and management principles
  • Excellent time management skills and ability to multitask and prioritize work
  • Proficient in Microsoft Office. Experience with Exact software will be an added advantage
  • Excellent communication (written & verbal) and interpersonal skills
  • Independent, analytical, responsible, accurate, committed team player, loyal, sense of humor, hands-on, multitasker
  • Excellent skills in client services and in building long-term relationships
  • Interdepartmental and inter-cultural teamwork and teambuilding experience

Benefit package

  • Permanent position at financially solid, international, company
  • Market competitive salary, commensurate with experience
  • Solid secondary benefits, including health insurance
  • 401k program with employer’s match
  • 20 days PTO

How to apply

Send your resume and cover letter to along with work references and expected salary.